2019 GEMSA providers & educators Conference
The final exhibit registration and payment deadline was Sept. 20, 2019. If you would still like a booth, please contact Mary Napier to check on availability. After Sept. 20, you will not be listed in the conference program, but we can add you to the event mobile app.
BOOTH SPACE WILL NOT BE RESERVED UNTIL PAYMENT IS RECEIVED.
Note: All atrium/main floor level booth spaces are reserved. There are still spaces available on the second floor directly above the atrium in view of the main floor. We have extended the earlybird pricing of $600 for these booths until Sept. 20. If you reserve a vehicle booth after 9/16, your inside booth will be on the second floor.
Each conference will have limited sponsor availability. Sponsorships will be awarded on a first come first serve basis. Corporate sponsors will receive premium exhibitor locations and will be assigned first.
On the registration form, you will be allowed to give us your top three booth preferences. View the diagram here (updated 10-2-19).
We will do our best to accommodate you, but space will be given to sponsors first, then first come first serve. So, make sure you register as soon as you can. BOOTH SPACE WILL NOT BE RESERVED UNTIL PAYMENT IS RECEIVED.
Conference Booth Options (after Sept. 6)
Standard Booth $1000 - Main Floor Atrium Level (FULL)
Standard Booth $600 - Second Floor
Vehicle Space $1100
Conference Sponsor Options
Conference Sponsor $2,000
Conference Patron $1,500
Other Sponsorship Options
See our exhibitor & sponsorship packet for complete details and benefits on these options.
Exhibitor Set Up: Sunday, October 6, 2019 7:00 AM - 10:30 AM
Please check in at the GEMSA Conference Exhibitor Registration table located at the entrance of the atrium area. Vendor registration will be open 7:00 AM - 10:30 AM on Sunday, Oct. 6, 2019. When checking in, you will receive your name tag, meal ticket(s) and conference packet. A member from GEMSA will assist in directing you to your assigned booth area and will make sure you have everything you need. The Exhibit Area will be located in the atrium, so attendees could be wondering around. However, the exhibit area doesn't open until 10:30 am.Sunday, Oct. 6, 2019
7:00 am Exhibitor setup
Monday, Oct. 7, 2019
7:00 am - 4:30 pm - Exhibit Hall Open
Breakfast and attendee breaks will be in the exhibit hall throughout the day.
Tuesday, Oct. 8, 2019
Exhibit Booth Cancellation/Refund Policy
Refunds (less a $100 processing fee) will be made for exhibit registration cancellations made in writing to Mary Napier, GEMSA Communications Specialist (firstname.lastname@example.org) more than 30 days before the conference. If it is within 30 days of the conference, no refunds will be given.
Name badges will only be provided for booth personnel up to a maximum of four people. Others may work your booth, but we will not provide name badges for them.
Continuing Education Hours
Continuing education will not be provided for exhibitors. If you would like continuing education hours, you must register as an attendee for the conference. We apologize for any inconvenience.
Donations for Give-a-ways
Each year exhibitors like to donate items to be given away during the conference. Please collect names or contact information at your booth. On the last morning of the conference, we will let you draw a winner on stage at the beginning of a session. See GEMSA staff at the conference to schedule your drawing.
HOTEL - MAKE RESERVATIONS
The host hotel in 2019 is:
Savannah Marriott Riverfront Hotel
Get more details and reserve a room here.
MORE INFORMATION/QUESTIONS, CONTACT:
GEMSA Communications Specialist: Mary Napier, 229-231-2109